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Record Keeping in a Hybrid Environment: Managing the creation, use, preservation and disposal of unpublished information objects in context

Edited by Alistair Tough and Michael Moss, Glasgow University, UK

Chandos Information Professional Series

 - written by leading figures in the field
 - comprehensive coverage of the topic
 - contains the most up-to-date information

This book brings together key ideas about record keeping in a multi-media environment.

ISBN 1 84334 142 5
ISBN-13: 978 1 84334 142 0
September 2006
300 pages  234 x 156mm  paperback  
£42.50 / US$70.00 / €50.00

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About the editors

Alistair Tough and Michael Moss, Glasgow University, UK. The contributors work in the Humanities Advanced Technology and Information Institute and/or the Information Services Planning Unit of Glasgow University.

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Contents

Records and the transition to the digital
Alistair Tough
 - Introduction
 - Models of record keeping
 - Organisational theory
 - DIRKS
 - Record-keeping metadata
 - Classification
 - The international standard for records management – ISO 15489
 - Post custodialism
 - Notes

Implementing EDRMS and shaping the record
Frank Rankin
 - Completeness of the record
 - Quality of the record
 - From business case to business change – delivering ERM that delivers the record
 - Conclusion
 - Notes

Security and the digital domain
James Currall
 - Introduction – what is security about?
 - Security – the what and the who
 - The nature of the threat
 - Technical threats
 - Risk
 - Information security and organisations
 - Conclusions
 - Notes

Risk management and managing records
Azman Mat-Isa
 - What is risk management?
 - Elements of risk management
 - The roles of records management in risk management
 - Notes

Records professionals in a multimedia age: turning lead into gold?
Claire Johnson and Moira Rankin
 - Introduction
 - Archivists and records managers in the digital age
 - The corporate information environment
 - Professionalism in the digital age
 - Conclusion
 - Appendix 5.1
 - Appendix 5.2
 - Notes

Approaching digital preservation holistically
Seamus Ross
 - Introduction
 - Obstacles to long-term access
 - Ensuring evidential value – authenticity and trust
 - How do European institutions view digital preservation?
 - A case study – e-mail
 - Technical preservation approaches
 - Metadata
 - Automation and preservation
 - Ingest
 - Perhaps a model will help
 - Get a digital repository
 - Future research directions
 - Conclusions
 - Acknowledgements
 - Notes

‘Seek and destroy’ – an archival appraisal theory and strategy
Rachel Hosker and Lesley Richmond
 - Introduction
 - The role of the archivist
 - Types of appraisa
 - Documentation
 - Glasgow University Archive Services case studies
 - Appendix 7.1
 - Notes

Divided no more: a descriptive approach to the record-keeping continuum
Victoria Peters and Lesley Richmond
 - Introduction
 - Background to project
 - Student registration at the University of Glasgow
 - Functional description: a complementary approach
 - Activity descriptions
 - Data delivery
 - Initial results of the project
 - A continuum of record keeping
 - Faculty support teams
 - Conclusion
 - Notes

Archival digitisation: breaking out of the strong box
Ian Anderson
 - Introduction
 - Why digitise?
 - Strategic thinking
 - Collaboration
 - User evaluation
 - Collection survey
 - Implementation plan
 - Conclusion
 - Notes

The function of the archive
Michael Moss
 - Notes